ACCESS

From 08:00 a.m. on the day; stallholders must have stalls set up by 10:45 latest
Ham Fair opens to visitors at 11:00 a.m. and closes at 4:30 p.m.
Entry to Ham Common is via one entry point, shown on map sent with your confirmation email

BOOKING CONFIRMATION

Only stallholders who have booked and pre-paid will be allowed on to the site. Stallholders required to show their booking confirmation & allocated pitch number at the entry point

CARS – UNLOADING & PARKING

Cars to be removed from the Common once unloading is completed; no later than 10:30 a.m.
No parking allowed on the Common during opening hours, with exception of catering vans used for provision of safe food hygiene conditions and vehicles with valid disabled badge

EMERGENCY

If emergency evacuation is required announcements will be made with instructions to follow the Ham Fair stewards and police to the nearest exits
Please report any lost property or children to the Information Point, in the centre of the site
Ham Fair stewards will be patrolling the site throughout the day
Please endeavour to keep staff and visitors safe during Ham Fair

FIRE HAZARDS

Traders with generators (diesel only allowed, no petrol) or using LPG must bring valid fire extinguisher or fire blanket; should be located in accessible place. Staff to be trained on its use

FORBIDDEN GOODS

Alcohol; weapons; replica or toy weapons; living animals as prizes

FOOD TRADERS

Commercial food providers – must send proof of valid food hygiene and public liability insurance certification. No petrol generators to be used.
Home-made cakes or food – as per government guidelines hygiene certificates are not required if providing cakes and home-made food on an ad-hoc basis for a charity event and are only required if you are a registered food company. However, we do require you to look through the government guidelines on the link below, and strongly recommend that all food you prepare and sell at Ham Fair is clearly marked as to what it contains – e.g.: nuts in particular, since this is an allergy that can be fatal.- https://www.food.gov.uk/safetyhygiene/providing-food-at-community-and-charity-events
-You must provide sufficient rubbish bins and remove your waste at the end of the event.
-Food to be labelled with food allergy warnings or staff to ensure that customers are aware of content of all food being sold.

GENERATORS

 Electricity is not provided. If you require power, you must bring your own generator. To maintain a pleasant environment for residents and visitors, only low-noise (inverter or “silent”) generators are permitted at Ham Fair. Generators must not exceed 65dB (A) measured at 7 metres. Open frame or construction type generators are not permitted. Any generator causing excessive noise may be required to be switched off. If operating a generator please also ensure to bring a fire extinguisher or fire blanket

INSURANCE

Public Liability Insurance – is a mandatory requirement for all Stall Holders.

Food Hygiene Certificate – is a mandatory requirement for all Stall Holders selling or preparing food.

Please send a copy(ies) of your certificate with your invoice payment

LEAFLETS

No mobile distribution allowed; distribution only permitted from stalls

NON-COMPLIANCE 

Failure to comply with information set out here, or included in your confirmation email, may result in your being asked to vacate the site and any future application being denied. Non compliances could also result in Richmond Council (who own Ham Common) not allowing future events to happen. We ask that you adhere so we can enjoy a fun and safe Ham Fair this year and in the future

PITCH NUMBER 

All stallholders will be allocated a pitch number. This will be shown on the confirmation email sent approx. three weeks prior to Ham Fair

PITCH SHARING 

If you wish to share your pitch/stall with another trader, perhaps to split costs, this is something you must arrange between you; we just need to know the name/s for the stall and who to invoice

REFUNDS 

If you have to cancel your attendance within two weeks of the event we will endeavour to refund your application fee, less admin costs, but this will be subject to our being able to fill your pitch. No refunds will be given for no-shows on the event day

TOILETS

Mobile toilets, including one for Disabled Access, are located to the North of the Common (towards the New Inn); a hand sanitising and water station will be located here, as well as at the Information Point

WASTE 

Please take your waste with you at the end of the Fair; if you have a stall that by its nature generates waste (e.g.: a food stall) please make provision to collect the waste in the vicinity of your stall and keep your stall area tidy during opening hours

WEATHER 

Ham Fair will go ahead regardless of the weather