Stalls

A – Z important information and terms/conditions:

• ACCESS
  -From 08:00 a.m. on the day; stallholders must have stalls set up by 10:45 latest
  -Ham Fair opens to visitors at 11:00 a.m. and closes at 4:30 p.m.
  -Entry to Ham Common is via one entry point, shown on map sent with your confirmation email
  BOOKING CONFIRMATION
  -Only stallholders who have booked and pre-paid will be allowed on to the site. Stallholders required to show their booking confirmation & allocated pitch number at the entry point
  CARS – UNLOADING & PARKING
  -Cars to be removed from the Common once unloading is completed; no later than 10:30 a.m.
  -No parking allowed on the Common during opening hours, with exception of catering vans used for provision of safe food hygiene conditions and vehicles with valid disabled badge.
  COVID GUIDELINES – these will be updated in line with current government guidelines
  -Contactless payment to be used on stalls wherever possible
  -Hand sanitisers to be available for staff and customers’ use; face masks/PPE to be worn by staff
  -Tables/chairs used by public to be sanitised regularly throughout the day and after each use
  -Social distancing – keep to allocated pitch area; do not place anything in gaps between stalls
  EMERGENCY
  -If emergency evacuation is required announcements will be made with instructions to follow the Ham Fair stewards and police to the nearest exits
  -Please report any lost property or children to the Information Point, in the centre of the site
  -Ham Fair stewards will be patrolling the site throughout the day
  -Please endeavour to keep staff and visitors safe during Ham Fair
  FIRE HAZARDS
  -Traders with generators (diesel only allowed, no petrol) or using LPG must bring valid fire extinguisher or fire blanket; should be located in accessible place. Staff to be trained on its use.
  FORBIDDEN PRODUCTS – Alcohol; weapons; replica or toy weapons; living animals as prizes
  FOOD TRADERS
  Commercial food providers – must send proof of valid food hygiene and public liability insurance certification. No petrol generators to be used.
  Home-made cakes or food – as per government guidelines hygiene certificates are not required if providing cakes and home-made food on an ad-hoc basis for a charity event and are only required if you are a registered food company. However, we do require you to look through the government guidelines on the link below, and strongly recommend that all food you prepare and sell at Ham Fair is clearly marked as to what it contains – e.g.: nuts in particular, since this is an allergy that can be fatal.- https://www.food.gov.uk/safetyhygiene/providing-food-at-community-and-charity-events
  -You must provide sufficient rubbish bins and remove your waste at the end of the event.
  -Food to be labelled with food allergy warnings or staff to ensure that customers are aware of content of all food being sold.
  GAZEBOS and TENTS – please make sure guy ropes are secured and marked so are as visible as possible. Be aware that the ground is uneven and may be damp and slippery.
  LEAFLETS – no mobile distribution allowed; distribution only permitted from stalls
  NON-COMPLIANCE – failure to comply with information set out here, or included in your confirmation email, may result in your being asked to vacate the site and any future application being denied. Non compliances could also result in Richmond Council (who own Ham Common) not allowing future events to happen. We ask that you adhere so we can enjoy a fun and safe Ham Fair this year and in the future.
  PITCH NUMBER – all stallholders will be allocated a pitch number. This will be shown on the confirmation email sent approx. two weeks prior to Ham Fair.
  PITCH SHARING – if you wish to share your pitch/stall with another trader, perhaps to split costs, this is something you must arrange between you; we just need to know the name/s for the stall and who to invoice
  PITCH SIZE – standard pitch 3m wide x 6m deep; you must provide gazebo/table, etc; Corner pitches are same size but located at end of a row or next to an exit area.
  PRIZES – no living animals (e.g.: goldfish); weapons (replica or toy) are permitted to be given as prizes
  REFUNDS – if you have to cancel your attendance within two weeks of the event we will endeavour to refund your application fee, less admin costs, but this will be subject to our being able to fill your pitch. No refunds will be given for no-shows on the event day.
  TOILETS and HAND SANITISING STATIONS – mobile toilets, including one for Disabled Access, are located to the West of the Common (towards the New Inn); a hand sanitising and water station will be located here, as well as at the Information Point; additional toilets are available at Ham Scout Hut, located to the South of the Common; refreshments can also be obtained here.
  WASTE – please take your waste with you at the end of the Fair; if you have a stall that by its nature generates waste (e.g.: a food stall) please make provision to collect the waste in the vicinity of your stall and keep your stall area tidy during opening hours
  WEATHER Ham Fair will go ahead regardless of the weather